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Home » Continuity » Purchasing and Inventory

Purchasing Uniforms

Current vendor

Procedure

Summer Full Draft Years

  • Begin working with vendor in late February to identify the underlying jerseys, colors and possible team logos.
  • Receive Board approval of the estimated cost, colors, and team names. 
  • Once the number of teams and the respective managers are known, run the uniform designs past the managers for input.
  • Once the full draft is complete, request player numbers, sizes and extra jersey/hat requests from the managers.
  • Collect money for extra jerseys/hats up-front.
  • Create a spreadsheet of the entire draft and send to vendor with name, number, size, team, and extras being ordered.
  • A credit card will need to be on file for production to begin.
  • Give final approval for artwork and orders.
  • Receive jerseys and hats from vendor.
  • Inspect jerseys and hats for accuracy (names, numbers, teams, sizes, extras, etc.).
  • Distribute uniforms to managers at the fields.
  • Respond to any errors not initially identified.
  • Work with vendor to resolve errors.

Summer Supplemental Draft Years

  • Once the supplemental draft is complete and knowing each player’s team, request player numbers, sizes and extra jersey/hat requests from their respective managers.
  • Collect money for extra jerseys/hats up-front.
  • Create a spreadsheet of the entire draft and send to vendor with name, number, size, team, and extras being ordered.
  • A credit card will need to be on file for production to begin.
  • Give final approval for artwork and orders.
  • Receive jerseys and hats from vendor.
  • Inspect jerseys and hats for accuracy (names, numbers, teams, sizes, extras, etc.). 
  • Distribute uniforms to managers at the fields.
  • Respond to any errors not initially identified.
  • Work with vendor to resolve errors.

There are no uniform implications for the Fall Drafts

End-Of-Season Jackets/Tee-shirts

Current vendor

Procedures

  • Once the Division and Tournament winners are known, request jacket (Tournament winner) and tee-shirt (Division winners) sizes and overall color preference from the respective managers.
  • A credit card will need to be on file for production to begin.
  • Give final approval for artwork and orders.
  • Receive tee-shirts and jackets from vendor.
  • Inspect tee-shirts and jackets for accuracy (teams, sizes, etc.). 
  • Bring t-shirts and jackets to the banquet.
  • Respond to any errors not initially identified.
  • Work with vendor to resolve errors.

Purchasing and Stocking Softballs

Current vendor

Procedure

  • At the beginning of the summer season, estimate how many balls will be needed for the summer and fall seasons, taking into account the number of balls carried over from the previous year.
  • Using a 16 team league as an example, the League will use 16 balls a night. The Director of Scheduling and the Board will determine the total number of play dates. That number times 16 is the total possible number of balls that will be used. That said, for every canceled night (rain, too cold, too hot), you save 16 balls. It’s because of this situation, that it’s suggested that there be 2 buys of softballs during the year, one before the summer season and one before the fall season when the current inventory information is more accurate. 
  • Ball type is ISA TATTOO 12 Synthetic 44 Cor/400#, Item # – IT1244PS (at current vendor) 
  • Balls should be ordered in multiples of 6 dozen to minimize the shipping expense.
  • Currently, we get the same discounted price if we order anywhere from 13 dozen to 99 dozen.
  • Balls are delivered within 3 days.
  • A credit card will need to be on file for purchase.
  • Ensure there is always 2-3 shipping boxes of balls at the fields.
  • If possible, at the end of the season, the balls should be moved to a room temperature environment.    

End of Year Banquet

Current venue

Procedure

  • Reservations are made a year in advance. A credit card is not required for reservation.
  • Work with Venue to organize a menu, drinks, awards table, podium/microphone, reception table and projector/screen if needed.
  • The total number of attendees needs to be communicated to the Venue by the Monday preceding the Banquet. 
  • A credit card will need to be on file for paying.
  • Prepare an agenda for the evening.

End Of Year Awards

Current vendor

Procedure

  • Once the individual recipients are identified by the League, Board and Commissioner place the order with the vendor as early as possible in order to have the awards by the Banquet.
    • Awards
      • Traveling Denny Zakovec Spirit Award Needs to be updated
      • Individual Denny Zakovec Spirit Award
      • Teammate of the Year Award
      • Manager of the Year Award
      • Commissioner’s Award
      • Lifetime Achievement Award (optional)
  • Be very careful to double-check the spelling on the awards.

Automated External Defibrillator (AED) Storage and Maintenance

Current vendor for replacement pads and batteries

Procedures

  • AED is kept in the shed during the season.
  • AED should be removed after the season and stored in a room temperature environment.
  • Before the next season inspect expiration dates on the Pads and Battery.
    • Pads have a 2-year life-span
    • The battery has 7-year life-span

Locks and Keys

Current vendor

  • Enterprise Locksmiths Inc.
  • 14929 Industrial Road
  • Omaha NE 68144
  • (402) 393 7727  

Procedures

  • Keys are needed for the NSS shed and the LaVista light shed (light shed lock is controlled by LaVista)
  • Locks can be purchased
  • Keys made
  • Locks can re-keyed if needed

Miscellaneous Purchases

Current vendors

  • Lowes
  • Amazon
  • Various

Examples

  • Rake
  • Carts
  • Etc.

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